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Meeting rooms in the Forum

Please see below for a summary of facilities, booking guidelines, information for caterers and for external bookings.

Summary of Facilities

Room/Area Room no.
Seminar (max)
Boardroom (max)
Default Layout
Max Occ. for Events
Forum G.01
n/a  n/a   n/a 200
Cafe G.02  n/a  n/a  n/a  100
Forum + Cafe
G.01/02  n/a  n/a  n/a  300
Conference Room  G.03 60* 25 Seminar - 60 
Meeting Room  G.07  100*  n/a
Seminar - 80 
Meeting Room
G.07A  80*  n/a
Seminar - 60 
Meeting Rooms  G.07/07A  180*  n/a
n/a

Meeting Room
1.15  n/a 12 Boardroom - 12

Meeting Room
1.16
 n/a 12 Boardroom - 12

Mini Forum 1
2.32
n/a n/a
 
Meeting Room
3.02
 n/a 12 Boardroom - 12

Meeting Room
4.02
 n/a 12
Boardroom - 12

Meeting Room
4.31
40** 20
Seminar - 40

Meeting Room
4.33
40** 20
Boardroom - 16

Meeting Rooms
4.31/33
60** 30
 
Mini Forum 2
4.40
n/a
n/a
 
Roof Terrace
RT
n/a
n/a
 
Roof Garden
RG
n/a
n/a
 
Meeting Room
5.02
 n/a 12
Boardroom - 12

Turing Room***
5.42
 n/a 16 Boardroom - 16

*Note that on the ground floor there is a maximum of 210 chairs available for distribution

** Note that in 4.31/33 there is a maximum of 60 chairs

***Note that the Turing room can only be booked by the School Office

For AV equipment available in each room and information on how to use them, please see the AV facilities web page.

Making a Booking

Existing Room bookings can be viewed at http://rbs.inf.ed.ac.uk

 

To amend or delete an existing booking please email: rbs-if-admin@inf.ed.ac.uk

 

Please note that the following resources can also be booked:

- OHP - Please contact rbs-if-admin@inf.ed.ac.uk for this facility.

- Posterboards - Stored in G.19 and the key can be had from Reception for self assembly.

- Conference Phones - Kept in Admin Offices on each floor - check room booking system to check which one has been booked off for you.

- Flip Charts - Most Admin Offices have a flip chart available - please contact them directly

Room Booking Guidelines

Before booking a room, please ensure that you have read and are familiar with the guidelines on using bookable rooms. 

Catering Guidelines

If your meeting is to involve catering, please ensure that the caterer is provided with and has read the procedural notes.

All catering should access the building via the Goods Entrance, never via the main entrance

It is important for the reception to know what catering company is expected for what meeting, as we regularly have more than one company in for different events and the receptionists need to know where to direct them to.

If the catering company requires access to the Ground Floor Professional kitchen, please notify David Wyse and/or Joanna Treichel (at least 2 work days in advance) as there is paperwork to be signed to comply with Food Hygiene Regulations. Please note that without a copy of the required signed paperwork, the key to the kitchen will not be handed out.

External Bookings

For bookings made by those external to Informatics please see the external booking information.
Please note that all external booking require an Informatics sponsor and need to be approved in advance by either HoS or Gordon Duckett.

Further Details

Room/Area
G.01 Movable wall that connects with G.07 
G.02  Movable wall that connects with G.03
G.02  Can be used in connection with professional kitchen 
G.03 Movable wall that connects with G.02 
G.03  Can be used in connection with the professional kitchen and adjoining servery 
G.07 Movable wall that connects with G.07A and one that connects with G.01 
G.07A  Movable wall that connects with G.07 
4.31/33  Movable wall connecting 4.31 and 4.33

 

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